Teach more. Coordinate less.
Tutoring companies and education businesses drown in coordination: intake calls, tutor matching, weekly scheduling, parent updates, package billing. We automate the coordination layer so your team's hours go to students, not spreadsheets.
Where education businesses lose their week.
A parent inquiry waits two days for a callback and enrolls somewhere faster. Matching one student to the right tutor takes five emails. Reschedules ripple through the calendar by text message. Session notes never quite become the progress reports parents were promised, and package hours are tracked in a spreadsheet nobody fully trusts.
Automation for tutoring and education companies.
Built on n8n, Make, Zapier, and the Claude and OpenAI APIs, connected to your scheduling, CRM, and billing tools.
Intake & Tutor Matching
Inquiries get an immediate, personal response. Assessment data flows into your system and students are matched to tutors by subject, level, and availability instead of by memory.
Workflow automation →Scheduling & Reminders
Sessions book against live tutor availability, confirmations and reminders go out automatically, and reschedules update parents, tutors, and billing in one motion.
Workflow automation →Parent Communication Agents
AI agents that draft session recaps and progress updates in your company's voice from tutor notes, plus a chatbot that answers program and policy questions any hour.
AI agent development →Progress Reports From Notes
Quick tutor notes become polished, parent-ready progress reports on a schedule, reviewed before sending. The promise you make at enrollment actually gets kept.
AI agent development →Package & Billing Automation
Session hours decrement packages automatically, renewals trigger at the right moment, and invoices reconcile against attendance without spreadsheet archaeology.
Workflow automation →Custom Student Databases
Student records, tutor rosters, and program data structured properly in low-code platforms like Knack, so reporting takes minutes and nothing lives in one person's inbox.
Low-code apps & data →Education businesses we have done this for.
Got work done in one week that another Knack builder told me was impossible.
By "score" I mean that he always accomplishes the work at hand and goes above and beyond.
Start with the audit, not a big contract.
The Automation Audit is a fixed-price, two-week review of how students move from inquiry to enrollment to renewal. You get a ranked list of what to automate, what each item should save, and what it would cost. Pricing for everything we do is published here.
Put the hours back into teaching.
Book a free 30-minute discovery call. Tell us where the coordination time goes and we'll tell you what it would take to automate it.
Book a Free Discovery Call